BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, JUNE 9, 2009
TOWN HALL MEETING ROOM 1
Present: Carlo D’Este, John Kowalski, Dianna Smith, Jane Dolan, Nancy Soderberg, and Helene DeFoe, Library Director.
Absent: David Burton, and Patricia Gamache.
Nancy Soderberg, Vice Chairman called the meeting to order at 6:35 p.m.
Approval of Minutes
Jane Dolan motioned to accept the minutes of the Meeting of May 12, 2009 as written; Dianna Smith seconded this motion; and the motion was approved, with John Kowalski abstaining.
Reports
Helene DeFoe distributed copies of her monthly report for May, the CLAMS circulation statistics report for May, and Janet Burke’s monthly report for May. Copies of all these reports are attached to the printed set of these minutes. The reports were reviewed and discussed. Updates included:
· Regarding Maxine Wolfset taping the library building project, Helene said that Rick Pomroy was not comfortable being the one to develop an outline for Maxine to work from. Therefore Shelly and Helene volunteered to work with Maxine and come up with an approach. We may even get a LEED point because it would be an educational tape. Helene said they were thinking about how we got to this point; how we decided we would go green; and how we proceeded with Solar panels and the different materials being used in the project.
· In discussing Janet Burke’s report Helene advised the Board that due to funding cuts we may not have Rosemary after this year and this would be disappointing because we’ve had this program for the past 5 years.
· Helene provided the Board with a copy of a leaflet of the outdoor Library summer activities for this year. Jane Dolan remarked that she was pleased to see this; all Trustees expressed their favorable reaction to the activities planned. A copy of the leaflet is attached to the printed set of these minutes.
· Jane Dolan asked whether or not we’ve had any press coverage about the new library building project. Helene will talk to Janet Burke and see who to contact from the Cape Cod Times to do this.
Helene stated that Town offices will observe July 4th holiday on Friday, July 3rd. She requested that Library hours be altered so that the Library would be closed on the Friday and Saturday so the Library staff may have the same 3-day weekend as Town Hall. Helene said the staff would make up the time loss.
Motion: Nancy Soderberg motioned that we close the library on Friday, July 3, 2009 and Saturday, July 4, 2009; Dianna Smith seconded this motion; and it was unanimously approved.
Library Project
The Board commented that they read all the paperwork Nancy Soderberg provided regarding feedback on the June 1st Planning and Construction Meeting. Nancy commented that things seem to be moving along well.
Book Security System
· Helene reported that Rene Read was doing an RFP to be advertised next week in the Central Register and it may go in Goods and Services as well.
· Helene said they had a demonstration of the hand-held device.
· Time-saver in scanning; and it will also tell when items are shelved in the wrong place.
· The Trustees reviewed the floor diagram showing where self-checkouts will be stationed and location of the 2 manned stations. Helene pointed out the receiving area where deliveries will come in. She said the new RFID system will be able to read CLAMS system barcode and also some of the off-Cape towns that have compatible systems.
· Helene explained that one unit has to add new material.
· It is a radio frequency type system.
· When converting, Helene said you rent equipment and it is expected you can scan 300 items an hour.
· Helene repeated that there are some things you can add later on—for instance, we didn’t go with the gates nor the check-in in the return bin that would automatically check-in returned material.
Furniture…Helene informed the Board that Stewart Roberts is getting samples of upholstered furniture and chairs that go with the tables. Shelly and Steve Cook mentioned they’d like to see some more catalogs.
Donation Wall…Helene reported that Barbara Notarius and Shelly Gilbert are meeting with Catherine Laurent on Thursday to sit down and pick something everyone likes for the wall and then show proposal to Planning and Construction Committee. Jack Kowalski said that Shelly said they were very interested in having the Trustees support the Friends’ version of what goes on the wall. Jack commented that the purpose of the Friends’ appreciation wall is to keep inviting support. The Trustees agreed wholeheartedly. Jack said he would draft a letter to the Planning and Construction Committee showing Trustee support.
Bricks…Helene said they looked at two brick samples and picked the more red, traditional color brick.
Time Capsule…Jane Dolan reported that she met with Catherine Laurent last Friday and will meet with Catherine and Rick Pomroy on Thursday. Jane said she is doing some research on free-standing furniture that is available to house the time capsule. Jane said Ann Bradshaw, School Superintendent, is going to contact teachers for the project.
Jane said she will draft an article about the time capsule and e-mail it to the Trustees for their approval for print in the July 3rd Mashpee Enterprise
Jack Kowalski suggested that if there are going to be any statues in the library that maybe the time capsule could be placed in the base of the statue. The Board all wholeheartedly agreed with this suggestion. Jane Dolan said it was a terrific idea.
Friends of the Library
Jack Kowalski provided an update, including the Friends Appreciation Wall. In addition he mentioned that the book store in Mashpee Commons is being a terrific supporter of the Friends—they have met all expectations and more.
Jack said the next upcoming fundraising event is The International Mystery Awards Dinner. He said there will be 34 tables of 8. It will be a buffet dinner. The event is being very well received. A copy of the flyer is attached to the printed set of these minutes.
Next Meeting…Tuesday, July 14, 2009 at 6:30 p.m. at Town Hall Meeting Room 2.
Adjournment
Dianna Smith motioned to adjourn the meeting; John Kowalski seconded the motion; and the meeting adjourned at 8:10 p.m.
Respectfully submitted,
Jean Giliberti, Recording Secretary
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