BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, MAY 12, 2009
TOWN HALL MEETING ROOM 2
Present: Carlo D’Este, Patricia Gamache, Dianna Smith, Jane Dolan, Nancy Soderberg, and Helene DeFoe, Library Director.
Absent: David Burton, and John Kowalski.
The meeting was called to order at 6:35 p.m.
Approval of Minutes
Dianna Smith motioned to accept the minutes of the Meeting of April 14, 2009 as written; Carlo D’Este seconded this motion; and the motion was approved.
Reports
Prior to discussing the library monthly reports, Helene welcomed, on behalf of Chairman David Burton, newcomer Trustee Pat Gamache to the Board. All the Trustees extended a warm welcome to Pat.
Helene DeFoe distributed copies of her monthly report for April, together with the listing of downloadable audio checkouts through 4/30/2009. Janet Burke’s monthly report for April was also provided. Copies of all these reports are attached to the printed set of these minutes. The reports were reviewed and discussed. Updates included:
· Helene informed the Trustees of a letter dated March 31, 2009 she received from Southeastern Massachusetts Library System (SEMLS) advising the total value of service for Mashpee Library is $141,900 and provided a listing of the direct benefits to the Library. A copy of the letter and enclosed list is attached to the printed set of these minutes.
· Helene explained that the security system in the new library will have fobs for various levels of access. The one for the meeting room will access the meeting room only and can be used at night for meetings.
Friends of the Library
In Jack Kowalski’s absence, Helene provided updates:
· $1,023 made on the book sales.
· Moved copyrights newer than 2000, and these books are being sold at the Market Street Bookstore.
· Still have a lot of books left. It was difficult with short space of time to get rid of the books. A lady from the Coast Guard took about 200-300 books; some of the paperbacks may go to the Transfer Station for recycling.
· Upcoming events: Murder Mystery; Artisan’s Fair; and Touch-A-Truck/Walk to Read.
Library Project
Jane Dolan reported to the Trustees that she attended the May 5th Planning and Construction Committee meeting. She provided the Trustees with an update that included the review of the security system being installed in the new building; project is on schedule and on budget; LEED application was done and should be completed this week; and substantial completion of the building should be in January and then going in and installing book shelves, etc. Helene commented that Stewart Roberts suggests it is better to buy shelving off the State bid list and this will be discussed at the Subcommittee meeting next Thursday.
Jane advised that she mentioned to the Planning and Construction Committee the idea of a Time Capsule to be brought to the Library Trustees for review and consideration and asked Planning and Construction Committee for their input. They said a proposal should be presented as to specifically what is being requested and then they would review based on proposal and cost.
Old Business
Time Capsule…Jane Dolan drafted a proposal for going forward with placing a Time Capsule in the new Library building. The draft proposal was reviewed and discussed. The consensus of the Board was that it is a good idea and Jane is to forward the draft to Steve Cook, Chairman of Planning and Construction Committee. A copy of the draft proposal is attached to the printed set of these minutes.
Next Meeting…Tuesday, June 9, 2009 at 6:30 p.m. at Town Hall Meeting Room 2.
Adjournment
Dianna Smith motioned to adjourn the meeting; Carlo D’Este seconded the motion; and the meeting adjourned at 7:55 p.m.
Respectfully submitted,
Jean Giliberti, Recording Secretary
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