BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, FEBRUARY 10, 2009
TOWN HALL MEETING ROOM 3
Present: David Burton, Carlo D’Este, Heather Lakatos, Dianna Smith, John Kowalski, Nancy Soderberg (arrived 6:50 p.m.), and Helene DeFoe, Library Director.
Absent: Jane Dolan.
Chairman David Burton called the meeting to order at 6:35 p.m.
Approval of Minutes
Heather Lakatos motioned to accept the minutes of the Meeting of January 13, 2009 as written; Dianna Smith seconded this motion; and the motion was approved by all Trustees present…Nancy Soderberg had not yet arrived.
Reports
Helene DeFoe distributed copies of her January monthly report, along with the January CLAMS circulation statistics report. Both reports are attached to the printed set of these minutes. Helene said she will provide Janet Burke’s January report to the Trustees via e-mail and that report is also attached to the printed set of these minutes. Helene’s reports were reviewed and discussed at length. The following items were also included in the discussion:
· 60% of the total library building project grant funds has been received. Helene advised that the next payment will not be until we are 75% complete with the library building project and they will hold back 10% until completion of punch list items.
· If Friends are approved for the young adult grant, the money would have to be spent in 2009 so it would be used for training since we still wouldn’t be in the new library building.
· A list of statistics on downloadable audios that was added since last March was presented to the Trustees by Helene and the list is attached to the printed set of these minutes.
Friends of the Library
Jack Kowalski informed the Trustee of the agenda to be addressed at the Friends meeting on February 12th. There were a number of questions/issues to be addressed at that February 12th meeting and Jack was seeking input from the Trustees. Some of the topics were:
· Does anyone have information on large donations made prior to 2007, or where can this information be obtained? Friends’ records prior to 2007 included some of this information, and Friends want to ensure the list is complete.
· Policy for inclusion on “Wall of Honor”. Also, should corporate listing and individual listing be separate or together? The Trustees felt it made sense to have a corporate display on the wall and an individuals display on the wall.
· What about contributors donating large amounts of time and expertise? How do we deal with this? Helene mentioned that Shelly had commented that in addition to the Wall of Honor and plaques, perhaps some type of brochure could be printed recognizing contributions.
Finally, Jack said the Friends ask: When these issues have been settled, do they need approval from the Board of Library Trustees? It was the feeling of the Trustees that at a minimum the Board could certainly act in an advisory role. The consensus was the Friends should come up with what they want and then let the Trustees have a “look-see” and give input.
Donation…David Burton advised that he saw Tedi Marsh the other day and during the conversation she mentioned that the next day would have been her father’s birthday. She gave David a check for a donation made out to the Friends; and Helene will give the check to Barbara Notarius when they meet tomorrow.
Library Building Project
Nancy Soderberg attended the January 28th Planning and Construction Committee meeting. She provided the Trustees with the Project update summary distributed at that meeting by Rick Pomroy. Nancy said Rick is doing a fantastic job and details everything in his project updates.
Next Meeting…Tuesday, March 10, 2009 at 6:30 p.m. at Town Hall Meeting Room 2.
Adjournment
Dianna Smith motioned to adjourn the meeting; Nancy Soderberg seconded the motion; and the meeting adjourned at 7:45 p.m.
Respectfully submitted,
Jean Giliberti, Recording Secretary
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