BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, OCTOBER 14, 2008
TOWN HALL MEETING ROOM 2
Present: Carlo D’Este, Jane Dolan, Nancy Soderberg, John Kowalski, Heather Lakatos, Dianna Smith, and Helene DeFoe, Library Director.
Absent: David Burton
Vice Chairman Nancy Soderberg called the meeting to order at 6:35 p.m.
Approval of Minutes
Heather Lakatos motioned to accept the minutes of the Meeting of September 9, 2008 as presented; John Kowalski seconded this motion; and the motion was unanimously approved.
Reports
Helene DeFoe submitted her monthly report for September, as well as the CLAMS circulation statistics for that month. In addition, Janet Burke’s monthly report for September was provided. All reports were reviewed and are attached to the printed set of these minutes. In discussing the reports, the following budget points were also made:
· While the new library building will be larger, with the energy-efficient measures taken we will be in better straits cost-wise.
· With new building, we’ll be looking for 2 additional full-time staff. That has to be considered in submitting budget request.
· Jane Dolan asked about the Mashpee Cultural Council Open House Janet Burke held. Helene explained that this year they gave the Town of Mashpee $4300. Helene said that provided for programs such as the puppets show and special school programs. She said money from the Cultural Council also granted funds to take children by bus from the school to the library. Before they could walk to the library as part of a program, but now too far for them to
walk.
· Town was going to re-use several of the plantings from old library site. Things that were left were too large to be relocated. Removal of trees, etc. that are left will be the responsibility of the general contractor.
· Helene advised that someone did remove a lot from inside the old building so a lot of things will get recycled. Joyce told the individual if he wanted exterior doors, etc. he’d have to wait until the building is being torn down.
· Jane Dolan suggested that maybe we should save a wheelbarrow of the bricks from the old library building for people who might want a memento.
· Jane Dolan suggested that perhaps we might want a “time capsule buried somewhere at new library site.
Planning and Construction Committee
Nancy Soderberg attended the last meeting of this Committee and provided an update to the Trustees. Nancy said that Planning and Construction Committee is moving quickly and in a controlled manner. She said she was pleased with how Rick Pomroy, the Project Manager, handles himself. She said in addition to being Project Manager, he will be Clerk of the Works for the Library Project. Helene DeFoe added that she also is very pleased with Rick Pomroy’s qualifications. He is very knowledgeable, very professional, and documents everything well.
Friends of the Library
It was noted that there is no room for the “pavers” at the new library site. This was a concern since contributors had already donated funds to purchase pavers. Jack Kowalski said the Friends will return the money to those who donated for pavers and explain to the contributors and hope perhaps they would like to redirect their contribution. When questioned why layout could not be changed to include “pavers”, Helene explained that the architect develops the specifications. All the engraved bricks will be at the back entrance of the new library.
Jack Kowalski reported on the Annual Meeting of the Friends held October 2, 2008. The write-up he provided is attached to the printed set of these minutes.
Communications
Helene informed the Trustees of the Massachusetts Library Trustees Association/Massachusetts Friends of Libraries Annual Joint Conference workshop to be held November 1 in Marlboro. Any Trustee interested in attending, should let Helene know by the end of this week to meet the registration deadline. The Trustees felt the notice of the workshop looked very interesting. As an aside, Jane suggested doing conference slides on the computer as a good alternative to having to travel to a conference.
New Business
Helene said that Barbara Notarius asked if the Friends could have e-mail addresses of people with library cards. While library cannot give out this information, Helene was proposing that at the lower portion of the CLAMS Registration form an option statement be offered whereby the applicant could say “yes” or “no” to the e-mail address being given to the Friends. Following discussion: Motion: Nancy Soderberg motioned that we consider and accept the CLAMS Registration Form presented with lower portion having printed option for individual to agree to provide name and e-mail or mailing address to the Friends; Dianna Smith seconded this motion; and it was unanimously approved. A copy of the form presented is attached to the printed set of these minutes.
Next Meeting…Tuesday, November 18, 2008 at 6:30 p.m. at Town Hall Meeting Room 2.
Adjournment…
Dianna Smith motioned to adjourn the meeting; Jane Dolan seconded the motion; and the meeting adjourned at 8 p.m.
Respectfully submitted,
Jean Giliberti, Recording Secretary
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