BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, SEPTEMBER 9, 2008
MASHPEE SENIOR CENTER CONFERENCE ROOM
Present: David Burton, Carlo D’Este, Jane Dolan, Nancy Soderberg, John Kowalski, Heather Lakatos, Dianna Smith, and Helene DeFoe, Library Director.
Chairman David Burton called the meeting to order at 6:35 p.m. David opened the meeting by welcoming Dianna Smith back.
Approval of Minutes
Jane Dolan motioned to accept the minutes of the Meeting of July 8, 2008 as presented; David Burton seconded this motion; and the Board approved it, with Heather Lakatos and Dianna Smith abstaining.
4th Annual Walk to Read Event
Heather Lakatos updated the Trustees on the Walk to Read Event to take place Sunday, September 14:
· Registration will be at 9 a.m. on Sunday; the walk will start at 10 a.m.
· $1500 in sponsorship money has been received.
· All advertising is out.
· 25-30 registered so far. They will probably exceed last year’s enrollment, which was close to 90 participants.
Reports
Helene DeFoe submitted her combined monthly report for July and August, along with Janet Burke’s report for the same two months. All reports were reviewed and are attached to the printed set of these minutes.
Building Project
Helene reported that eliminating the extra staircase under 7th Edition State Building Code made a huge difference to us. It ends up being less expensive and also picks up floor space both in the work room, her office, and upstairs in the teen area.
LEEDS Certification
Helene distributed to the Trustees a Massachusetts Public Library Construction Program listing of Provisional Green Incentive Awards…Mashpee’s Potential Green Incentive Award is listed at $146,727. Helene also provided a “Frequently Asked Questions” listing for LEED new construction. Copies of both papers are attached to the printed set of these minutes. As examples of some of the items to consider towards counting in LEED Certification process, Helene mentioned:
· Be within a certain distance of mass transportation.
· Outside lights having shields over them.
· Add dedicated recycling closet.
· Reusing parts of the building—Joyce contacted someone who was interested in buying some of the exterior parts of the old building.
· Contractor will also have to recycle what can be recycled when building demolished.
· Helene did the letter of intent yesterday, and she is going to a LEEDS workshop next month.
· You have to use certified lumber.
· LEEDS Certificate issued when the building is done.
Fundraising
· Gloria Selander made a donation to the Friends of $25,000 in appreciated stock and the Conference Room will be named after her. Helene said that Gloria Selander was on the Board of Trustees that hired Helene.
· Judah Rubin and his wife donated $5,000.
Friends of the Library
Helene said that just before Labor Day the Friends moved into the space next to the Library.
Jack Kowalski reported that:
· Friends of the Library Annual Meeting will be held Thursday, October 2nd at the Senior Center. Jane Dolan commented that she was asked to relay a message that Barbara would like the Trustees to have more involvement with Friends’ activities.
· Friends voted approval of $1,000 to be used for the Holiday parade float.
Planning and Construction Committee
Jane Dolan attended the last meeting of this Committee. Jane said a lot of what was covered has already been mentioned by Helene. Jane said the substantial completion date for the new library is January-2010. Jane also said that at the meeting it was mentioned that Clerk of the Works for the library building project is under the Project Manager, so Rick Pomroy will select the Clerk of the Works.
Art Work Program for New Library
Jane Dolan said Bridget and she have gathered some information regarding donations for art work. Some things to consider in going ahead:
· Form art committee to select pieces to acquire.
· Committee will not accept donated pieces, but will accept money and the committee would select art pieces.
· Develop a policy.
· Use some outside expert to help—for instance, consider someone like Don Megathlin?
· Raise an endowment.
· Who pays for the insurance?
· Need legal counsel…Jack Kowalski offered to help.
· Do we set up trust or foundation as owners?
· Keep to local/Cape Cod artists, but not limit to Cape Cod themes?
· On-going temporary exhibits—get a coordinator to do that? Also storage and maintenance?
New Business
Meeting Location
The Senior Center will now only be available for meetings on Monday and Thursday nights. The Trustees decided to hold their next meeting in October at Town Hall and then review whether to continue meeting on Tuesday nights at Town Hall or changing meeting day to enable them to meet at the Senior Center.
New Business (continued)
Library Trustees Officers
It was the decision of the Trustees that the officers currently serving as Chairman and Vice Chairman remain unchanged.
Motion: Jane Dolan motioned that David Burton continue as Chairman of the Board of Library Trustees and that Nancy Soderberg continue as Vice Chairman of the Board of Library Trustees; Carlo D’Este seconded this motion; and it was unanimously approved.
Open Meeting Workshop
Jane Dolan asked whether anyone attended the Town Counsel open meeting workshop at Town Hall on August 27th. None of the Trustees attended. Jean Giliberti will get copies of the material that was handed out at the session and bring for the Trustees at their next meeting.
Next Meeting…Tuesday, October 14, 2008 at 6:30 p.m. at Town Hall Meeting Room 2.
Adjournment…
Dianna Smith motioned to adjourn the meeting; Jack Kowalski seconded the motion; and the meeting adjourned at 8:10 p.m.
Respectfully submitted,
Jean Giliberti, Recording Secretary
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