BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, JULY 8, 2008
MASHPEE SENIOR CENTER CONFERENCE ROOM
Present: David Burton, Carlo D’Este, Jane Dolan, Nancy Soderberg, John Kowalski, and Helene DeFoe, Library Director.
Absent: Heather Lakatos, and Dianna Smith.
Chairman David Burton called the meeting to order at 6:38 p.m. David opened the meeting by officially welcoming Jack Kowalski to the Board. David said that Jack has been duly sworn in.
Approval of Minutes
Jane Dolan motioned to accept the minutes of the Meeting of June 10, 2008 as presented; Nancy Soderberg seconded this motion; and the Board approved it, with John Kowalski abstaining.
Reports
Helene DeFoe submitted her monthly report for June, the June CLAMS circulation report, an Over Drive Downloadable Books report of checkouts from 3/31/2008 through 6/30/2008, and Janet Burke’s report for June. All reports are attached to the printed set of these minutes.
The reports were reviewed and discussed. During the discussion period Helene advised the Trustees that:
· Signs informing patrons of library move to PlaceNameplaceSouth PlaceTypeCape PlaceTypeVillage were posted at the old Library location as requested by the Board at the last Trustee meeting.
· Helene said that June is the last month of the fiscal year and the statistics show that business was down but that was understandable since the Library was closed for the move to Joy Street location and also last year Falmouth Library was closed for renovations and therefore we had a huge volume increase from that source. Helene said that in the last week or so things have gotten back to normal and we are picking up a lot of new people getting library cards.
· Helene informed the Board that Over Drive Downloadable Books replaced the Recorded Books supplier we had for one year and we opted not to renew with Recorded Books. We contracted with Over Drive. Boston Public uses Over Drive. Thus far it appears to be less expensive than Recorded Books. Also, we have more flexibility than we had under Recorded Books contract. Helene said that right now Over Drive does not work with iPods but in the next couple of months it will work with iPods.
· René Read gave deadline of July 11 to have everything moved out of the old library building.
David Burton said that he is going to meet with Ralph Bartlett to remove the shed from the old library site sometime next week.
Helene mentioned that DPW may clear some of the vegetation from the old library site, which would be a cost savings. But if this work cannot be done until much later, than DPW would not be available.
Summer Circulation Assistant…Helene informed the Trustees that Mary Navicky started in this position on June 27th. Helene said that during the interview with Mary it was obvious she had customer service skills and Mary has already proven to be an asset. Mary is a 19-hour summer employee. Nancy Soderberg asked whether or not Mary would be able to come back next summer. Helene said hopefully, if she were interested in coming next year.
Library Project
Jane Dolan informed the Trustees that she attended last night’s Planning and Construction Committee meeting. Jane summarized what was discussed at that meeting with regard to the library project as follows:
· Still confident construction can begin in October.
· Planning and Construction Committee going to the Board of Selectmen meeting on July 21st for project approval.
· Construction Document stage is 75% to 85% complete.
· Next Planning and Construction Committee meeting set for 6:30 p.m. on August 4th at Town Hall.
Helene added the following comments:
· We are going to share a transformer with Mashpee Commons that will be located at the back of the property, but this will be more cost-effective.
· Unfortunately the State never did pass the code so they’re going with the extra staircase, but if the new code comes through then Stewart Roberts will take the staircase out. Helene said it is strictly an emergency stairwell that would lead right outside so no room for storage under the staircase.
· Helene said they got a set of drawings to review counters and height of counters and they’ve given back their input on which counters would need to be higher for standing operation and which should be lower for seated position.
Art Program…Jane Dolan asked the Trustees whether or not it would be appropriate for her to start putting some ideas together for some type of program or plan for an art program for the new library building. The consensus of the Board was that this would be welcomed. Jane said the idea would be to start a permanent collection. Jack Kowalski said that might be a nice bequest-type of thing. Helene commented that perhaps Jane would want to contact Shelly Gilbert for some input. Jane said she will do that.
Next Meeting…In view of the light agenda that normally happens during the summer months, it was the consensus of the Trustees to not schedule a meeting for August. Accordingly, the next Board of Library Trustees Meeting will be held Tuesday, September 9, 2008 at 6:30 p.m. at the PlaceNameplaceSenior PlaceTypeCenter.
Adjournment…
Nancy Soderberg motioned to adjourn the meeting; Jane Dolan seconded the motion; and the meeting adjourned at 7:30 p.m.
Respectfully submitted,
Jean Giliberti, Recording Secretary
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